Protecting the data in your office is crucial for the survival of your business. A single unforeseen event (fire, theft, flood, equipment failure, accidental deletion, virus etc) could wipe-out critical data and cause a significant loss in revenue or outright failure of your company.
Windows Home Server/Local Backup
A good first step is to create a local backup of your data; this is your initial line of defense against data loss. The Windows Home Server and Windows Small Business Server platforms are an excellent way to protect your data; Windows Home Server (WHS) units can be purchased for under $500 and setup quickly and easily. Either use the Microsoft PC/Laptop tool to backup device to the WHS, or our KeepVault Connector archiving tool, or simply use the WHS as a central file share. Once setup, KeepVault is the best way to then backup your Windows Home Server to the Internet.
4 Step Program
- Purchase one 40GB KeepVaultPro account for only $15/month (we have a free trial too). You can easily buy more storage later as your needs grow.
- Install the software on all the computers/servers to protect, entering your account credentials. There are no additional fees for each computer!
- The setup wizard helps you identify the locations you want to protect. By default we recommend protecting all the data in the 'User' folder; this includes things like their 'Desktop' and 'Documents/My Documents' folders.
- Choose the real-time / always-on protection option (as a file is changed or created in the monitored folders it will be backed-up in real time), close the wizard and you're all set!
- KeepVault will also simultaneously backup data to an attached USB drive. You can very cheaply outfit your staff with USB keys; this can be their first line of defense against data loss. You can choose whether KeepVault encrypts the data stored on the USB. Restoring files from a local drive is typically faster.
- Worried about employees changing or stopping the backup? With KeepVault Pro you can set an administrator password (learn more in the user manual) which locks the KeepVault user interface to prevent changes.
- Looking to limit access to backed-up data? KeepVault Pro has a 'sub-user' feature. Use this to segment your storage; perhaps 20GB for 'managers', 50GB for 'art department', 20GB for 'marketing'. Each of those 'sub accounts' will have different credentials, prohibiting access to the other sub accounts. It's also a great way to track usage by department.